agenda and tasks

How I manage my tasks and agenda

I used to be very interested in time management tools and all sort of frameworks to help to improve productivity. I have already tried several approaches. Usually, the approach fits only for a few months. Most of the people that I know had this same experience. It happened to me a lot, mainly because:

• Routines are often boring

• Too much data were stored which is difficult to control

• Postponing many times the same issue is anguishing

• A new tool is attractive

So, changing the framework is often exciting because it is a way to change the routine with a new tool, to move less and really important things, and get rid of many unreal and not essential anguishing thinks.

Currently, I am probably in my record in time using the same approach. I have opted to use what I think is a lightweight method in terms of administration costs. What I mainly do:

• Appointments are registered in a digital calendar (I use Google Calendar)

  • It is the only thing I have enabled notifications

• I manage tasks in a kanban like system

  • I have four columns: to do (I did not set priority yet), medium priority, high priority and in progress

  • There is no "done" column

  • I try my best to keep few tasks in these columns (not more than 20 in total)

• When I am out and want to remember myself about something I write an email to myself

• I have in my gitbook a list of things that I would like to do, but I don't feel committed with that

• I try my best to:

  • Do not register non-essential tasks

  • Say "no"